Govt fully adopted electronicbudget preparation and presentationsystem

29Sep 2020
Polycarp Machira
Dodoma
The Guardian
Govt fully adopted electronicbudget preparation and presentationsystem

THE government has fully adopted electronic budget preparation and presentation system, directing all the public and statutory organisations to use it in the 2021/2022 financial year.

Deputy Permanent Secretary in the Ministry of Finance and Planning, Mary Maganga

The system dubbed, PlanRep, a web based planning and budgeting system will replace the manual excel computer system that has always been used by the government agencies, institutions and corporations.

A popular user-friendly planning and reporting database that has been in use  by the local government authorities (LGAs) since 2017/18, designed to incorporate strategic plans, revenue projection, budgets, fund received and track expenditure and physical implementation will now be used by all the public organizations under TR’s office.

“I hereby direct the Treasury Registrar not to analyse any budget prepared and presented in any other system other than PlanRep” said the deputy Permanent Secretary in the Ministry of Finance and Planning, Mary Maganga.

Maganga said this while officiating the opening of a five –days training for   80 participants from 20 different government organisations.

They are part of the 944 officials from the 236 public organisations attending the capacity building training on the electronic budgeting system. The training is running concurrently in Dar es Salaam and Morogoro and Dodoma regions.

She called on administrative heads in all government agencies, institutions and corporations to adhere to the directive, saying the government had invested a lot of money in their organisations, thus the need for a strong control system.

The deputy PS noted that the government had invested 59.6tr/- in public institutions where it owns 266 shares by June,2019, terming it a big investment that calls for strong administration to help trigger economic growth through non tax revenue.

She observed that in efforts to realise successes in public funds management there is need for a strong electronic system that will make the management of such resources easier.

“Existence of this system will reduce revenues loss, strengthen accountability, budget analysis and follow up hence increasing revenues in the treasury”

“PlanRep will be a very working tool for the office of the treasury registrar and I hope other ministries and institutions in the central government will adopt the same system for efficient performance,” she added.

She thanked the office of the treasury registrar for the good work of strengthening management of public funds in government agencies, institutions and corporations.

The deputy PS also commended the development partners, who through the Public Financial Management Reform Programme (PFMRP) which had enabled the building of the system by strengthening cooperation with the government.

Speaking earlier, the Treasury Registrar (TR), Athumani Mbuttuka said his office in collaboration with the ministry of State, President’s Office, Regional Administration and Local Government in 2019/20 initiated PlanRep, web based planning and budgeting system to be used by government institutions.

He said the system which had been in use by the local government authorities since 2017/18 had been improved for use by all organisations under the treasury registrar’s office.

He explained that PlanRep has been built by local experts bearing in mind the Government Financial Statistic- GFSM-2, Chart of Account that as reviewed, organisation and structure of institutions and other specific needs for the government.

The TR noted that at the building stage of the system, a total of 32 organisations including those doing businesses, services and control were engaged in user acceptance test whereby their recommendations were adopted.

Mbuttuka said the system will help strengthen management of public funds in the organisations as well as easier and timely access to right information.

“The system will help increase efficiency in management and monitoring of investments by the government organizations and corporations, increasing performance and increasing government revenue “he said.

He added that in addition the system, TR’s office is also improving performance through electronic having built the Financial Analysis and Reporting System (OTR-MIS) and GIS/BIS.

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